How to Streamline Check-in and Event-Day Processes for Your Peer-to-Peer Fundraising Events

Many of us who work and participate in the peer-to-peer fundraising world are excited to return to in-person events. The day-of excitement for a run, walk, or ride just can’t be beat.

But as a nonprofit professional, you might not be so excited to return to a few things:

  • Assembling, alphabetizing, and distributing participant check-in packets
  • Dealing with missing envelopes due to mis-alphabetizing or to the wrong envelope being given to the wrong person
  • Having to count packets at the end of check-in days to see how many people checked in
  • Managing event-day donations and aligning fundraising totals with participant rewards, such as T-shirts or water bottles

Here’s the good news: The days of clunky, manual check-in and event day processes are over.

Event management technology is now available to help you register and check in participants, plus accept donations on event day, and then provide that data to you in real time so that you can create a better event-day experience for your participants and your staff.

For example, our friends at Grassroots Unwired offer a peer-to-peer event-day solution that picks up where your online peer-to-peer fundraising tools leave off. It integrates with peer-to-peer fundraising tools, including Blackbaud TeamRaiser, and allows you to check participants in online, track the number of participant check-ins, and manage event-day donations so you always have the latest fundraising totals for handing out participant rewards.

I recently sat down with Karen Cincotti from Roswell Park Alliance Foundation to talk about how they’re using Grassroots Unwired technology to streamline participant check-in and event-day processes for their Ride for Roswell cycling event, which includes nearly 7,800 riders. You can listen to our conversation in the NonProfit PRO podcast, The Evolution of Event Management.

If you need more ideas on how to use technology to improve your peer-to-peer fundraising events or campaigns, the Cathexis Partners team is ready to help. Contact us today.

Leave a Reply